Below is a link to the preliminary meeting minutes for the board meeting on April 14th, 2020.
Please download the Meeting Minutes here:
Contents:
Date: May 12th, 2020 7:00 pm –
Online Meeting open to Amber Meadow residents due to Covid 19 Pandemic
Attendance: Kyle Kuhlman, Matt Stevens, Patrick Thurmond, Karen Bartelli, Cliff Speegle
Home Owners Present: None
Motions and Approval of Minutes:
- Previous Meeting minutes were approved by vote of board
- Board voted to waive Robert’s Rules of Conduct
Old Action Items
- 4/14/2020: Replacement Fencing for Section B – We are scheduled for Fence replacement (127th and Quivira east to Bond) – Estimated start date will June/July – Owners that back to this fence line should look for communication both from Amber Meadows HOA and Mann Fencing company closer to the start date. – Will continue to monitor as action item until finished
- 4/14/2020: Replanting at Monuments 129th and Quivira – postponed due to weather and opening of Pool
- 4/14/2020: Replacement of Pool LIghts – scheduled to be complete before Memorial Day
- 4/14/2020: Landscaping concerns off Nieman Has been address with Landscaping company – complete/removed
- 4/14/2020: Reschedule Garage Sale dates – on hold due to Covid 19
Discussion items
POOL OPENING – The board discussed many options for opening the pool for the 2020 season. We do plan to go forward with opening the pool following certain conditions – Please look for more detailed information through your email.
Review by Positions
PRESIDENT:
- New commercial solar light at the monuments located at 129th and Quivira have been installed and are working great
VICE PRESIDENT: No New information
TREASURER:
- 2020 Budget – We will be utilizing $25,000 out of our reserves for fence construction
- Looking forward with inflation and increases in Waste Management services: It is apparent that the Board will need to raise HOA Assessment Fees. We are beginning discussion on this topic and are tentative planning for a Vote to increase Fee assessment in 2021. We welcome any and all homeowners to attend Board meetings to help with this process.
ARCHITECTURAL COMMITTEE: No New Information
SOCIAL EVENTS: No new information
SECRETARY: No new information
GROUNDS: No new information
POOL:
- Below will be some of the requirement for re-opening the pool following the Covid 19 crisis:
- We will be utilizing Sign Up Genius for homeowners to sign up for 2 hour time slots, how many slots a week had not been determined
- Maximum of 30 people in the pool area with social distancing being strictly observed
- Pool furniture will not be available for use , No Guest premitted
- Home Owners will be required to sign an agreement stating they will follow guidelines before the Pool code will be provided
WEBMASTER: Will be looking into new platforms for future online meetings. Some platforms including
Zoom offer free services limited to 45 min meetings.
WELCOME WAGON: No new information
New or Continued Action Items
- 4/14/2020: Replacement Fencing for Section B – We are scheduled for Fence replacement (127th and Quivira east to Bond) – Estimated start date will June/July – Owners that back to this fence line should look for communication both from Amber Meadows HOA and Mann Fencing company closer to the start date. – Will continue to monitor as action item until finished
- 4/14/2020: Replanting at Monuments 129th and Quivira – postponed due to weather and opening of Pool
- 4/14/2020: Replacement of Pool LIghts – scheduled to be complete before Memorial Day
Action Items on Hold
- 2/11/2020: Secure Quotes on concrete pool deck repair : Due to difficulty obtaining bid with Covid 19 outbreak, this item will be address this Fall – The pool deck will be patched for the 2020 season – Placed on hold until fall
- 3/10/2020: Contact Young Management about providing summary of 2020 assessment fees by lot: On Hold due to Covid 19 – board focusing of how Covid 19 may effect 2020 fee assessment payment
- 4/14/2020: Reschedule Garage Sale dates hold due to Covid
Next Meeting: June 9th, 2020 @ 7:00pm