Minutes for October 13th, 2020 Board Meeting

Below is a link to the preliminary meeting minutes for the board meeting on October 13th, 2020.

Please download the Meeting Minutes here:


Amber Meadows HOA Annual Meeting – Minutes

Bookkeeping by Young Management Company

Date:    Oct. 13th, 2020  7:00 pm  

Meeting held at the Amber Meadow Pool

Attendance:   Anthony White, Kyle Kuhlman, Karen Bartelli, Patrick Thurmond, Cliff Speegle

Home Owners Present: Mike Bretton

Motions and Approval of Minutes:   

  • Previous Meeting minutes were approved by vote of board
  • Board voted to waive Robert’s Rules of Conduct

Old Action Items

  • Bid for HOA insurance – continued

Discussion items:

 Homeowner had made a suggestion to paint a pickleball court on the pool parking lot for spring/fall use – will look into possibility

Review by Positions


  • not present

VICE PRESIDENT:   No New information


  • NEC committee was asking for updated emails and phone numbers of board members – will be provided with board member’s approval
  • Pool permit paid for next year
  • Years spending remains on track for the rest of 2020
  • Young Management representative has changed from Cheryl to Lindsey


  • Contacted homeowner about misunderstanding of front yard landscaping – issue resolved

SOCIAL EVENTS:  No New information

SECRETARY:   No new information


  • Conversation had with fencing company, Due to Covid crisis, they are having difficulty obtaining fencing at a reasonable cost for project completion and the company has requested the Board start the project in the spring on 2021 – Board approved however sets time deadline
  • 2 sprinkler heads replaced on Island off 129th street, plan to check water budget to determine how long to remain watering as we enter into late fall
  • Plan to have a couple more mows with left clean up and planting cut back
  • Ash Trees – after a view of ash trees on the grounds, they are 10 trees that would strongly benefit from Ash Bore Protection – Will plan to budget for this as a new line item in the 2021 budget


  • Pool Closed – will plan to change out pool code
  • Special thanks to Kyle Kuhlman for handling the Pool sign up this year!

WEBMASTER:   No new information

WELCOME WAGON:  No new information

New or Continued Action Items:  

  • Contact Lawyer to look into amendment to restrictions for House rentals 10/13/2020
  • Plan to obtain Quotes for replacing Vs retiling of pool, Painting of main pool, possible repairs of fiberglass, and repair/replace of broken ladder – Continued
  • Board’s decision for adding Anthony Ross and Anthony White to the HOA board – Completed
  • Bid for HOA insurance – continued

Action Items on Hold

  • 2/11/2020: Secure Quotes on concrete pool deck repair :  Due to difficulty obtaining bid with Covid 19 outbreak, this item will be address this Fall – The pool deck will be patched for the 2020 season, painting, possible fiberglass repair, ladder replacement – Placed on hold until fall
  • 3/10/2020: Contact Young Management about providing summary of 2020 assessment fees by lot:  On Hold due to Covid 19 – board focusing of how Covid 19 may effect 2020 fee assessment payment
  • 4/14/2020: Replacement Fencing for Section B  – Contract signed, next task is to send out letter to affected homeowner – Awaiting fencing company’s schedule
  • 4/14/2020:  Replanting at Monuments 129th and Quivira –   Did finish planting at 127th Quivira, We will continue with this task come fall for better survival of plantings hold til fal

Next Meeting:  Nov. 10th, 2020 @  7:00pm  

Location:  Planned for online meeting