Author Archives: Amhoa

Below is a link to the preliminary meeting minutes for the board meeting on April 14th, 2020.

Please download the Meeting Minutes here:

Contents

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Attendance:   Kyle Kuhlman, Matt Stevens, Patrick Thurmond, Karen Bartelli, Cliff Speegle

Recognized Homeowners Present:  Mike Bretton, Paul Dominick, Anthony and Monique White, Scott Levich

Motions and Approval of Minutes:   

• Previous Meeting minutes were approved by vote of board

Old Action Items

• 2/11/2020: Replacement of Bond monument light:    Completed and will be removed from Action items (See Below)
• 2/11/2020: Secure Quotes on concrete pool deck repair :  Due to difficulty obtaining bid with Covid 19 outbreak, this item will be address this Fall – The pool deck will be patched for the 2020 season – Placed on hold until fall
• 3/10/2020: Contact Young Management about providing summary of 2020 assessment fees by lot:  On Hold due to Covid 19 – board focusing of how Covid 19 may effect 2020 fee assessment payment
• 3/10/2020:  Gather bids for fence replacement :   Completed (see below), will be removed from action item

Discussion Items

What Fences are owned and maintained by the AMHOA?

To clarify, the AMHOA owns, and is responsible for, age related maintenance of fencing that runs ago the following borders

Section A:  Quivira Road:  North from 129th Street to  127th Street

Section B:  127th Street : East from Quivira to Bond Street

Section C:  127th Street : East from Bond Street to Nieman Road

Fencing that runs along Nieman South from 127th to 129th is owned and maintained by the homeowner.

• It is believed that since the Homes backing Nieman were some of the last to be built, their fencing was not initially included in the AMHOA Bylaws – Residents have requested that this issue be considered when establishing new ByLaws when appropriate

Landscaping Questions

A few residents had questions about current landscaping procedures and brainstormed with the HOA Board about problem areas, mainly located off Nieman road.  Plan Proposed for board members and/or residents to meet with the current Lawn Care Service to offer suggestions.

Review by Positions

PRESIDENT:   

• Monuments at 127th and Bond now have new lighting components and are burning bright!
• Unfortunately the monuments at 129th and Quivira do not have access to electricity.  Previously the board was utilizing  residential solar Lighting, but it was felt this wattage was inadequate.   The board voted to purchase commercial Grade solar LED Lighting to hopefully solve this problem. 

VICE PRESIDENT:   No New information

TREASURER:   

• 9 Homeowners have yet to pay their 2020 Assessment Fees –  Those individuals should be receiving correspondence discussing payment and lien information.  Please contact the Board if you are having difficulty paying the assessment due to Covid 19 Unemployment or similar issues.  

ARCHITECTURAL COMMITTEE:  No New Information

SOCIAL EVENTS:  

• Spring Garage Sale will be postponed due to Covid 19 “Stay in Place” Order – More information to come

SECRETARY:   No new information

GROUNDS:

• Bids were received for new fencing on Section A and Section B (see definitions above) 
• Mann and Mac Fencing companies produced bids with the Board voting to accept the proposal from Mann Fencing Company.
• The Board had voted and agreed to proceed with new fencing for Section B ( 127th Street East from Quivira to Bond)
• Section A fencing will be re-evaluated for minor fixes, but complete replace will not take place this year.
• Section C has already been replaced
• The board will continue with plans for replanting the monuments at 129th and Quivira

POOL:

• Electrical company was contacted to assess the lighting in the pool. – Pool lights have not been working properly and were turned off last season for safety.  – It was recommended that 2 of the lights be retro-fitted for new LED fixtures with new junction boxes.  Being the new fixtures will provide more lumens than previous bulbs – only 2 of the 4 pool lights will be required.  The board voted and approved to complete this work prior to the pool opening.
• Due to difficulties obtaining bids to fix the concrete pool deck  – this project will be re-addressed after the closing of the pool.  Areas of the pool decking the require attention will be patched for the 2020 season.
• The board will move forward with the plan to open the pool on Memorial Day.  We will continue to be in contact with the city for recommendations due to the Covid 19 outbreak.

WEBMASTER:   

• Special Thanks to Patrick for setting up our online meeting!  Please watch for information on Next month’s meeting.

WELCOME WAGON:  No new information

New or Continued Action Items

• 4/14/2020: Replacement Fencing for Section A and B:  Continue to monitor progress for new fencing and replacement
• 4/14/2020:  Replanting at Monuments 129th and Quivira
• 4/14/2020:  Replacement of Pool LIghts
• 4/14/2020:  Landscaping concerns off Nieman
• 4/14/2020:  Reschedule Garage Sale dates

Action Items on Hold

• 2/11/2020: Secure Quotes on concrete pool deck repair :  Due to difficulty obtaining bid with Covid 19 outbreak, this item will be address this Fall – The pool deck will be patched for the 2020 season – Placed on hold until fall
• 3/10/2020: Contact Young Management about providing summary of 2020 assessment fees by lot:  On Hold due to Covid 19 – board focusing of how Covid 19 may effect 2020 fee assessment payment

Next Meeting:  May 12, 2020 @  7:00pm

Below is a link to the preliminary meeting minutes for the board meeting on March 10th, 2020.

Please download the Meeting Minutes here:

Contents

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Attendance:   Kyle Kuhlman, Matt Stevens, Patrick Thurmond, Karen Bartelli, Cliff Speegle

Recognized Homeowners Present:  Mike Bretton

Motions and Approval of Minutes:   

• Previous Meeting minutes were approved by vote of board
• Motion made and board approved to proceed with meeting without  Robert’s Rules of Order

Old Action Items

 2/11/2020: Research cost of snow removal – The homeowner who inquired about this issue is currently in contact with the city of Overland Park and will update the AMHOA with information regarding new regulations/options as there are available (will remove from action items at this time and addressed when more information becomes available)

2/11/2020: Replacement of Bond monument lights –  Board approved to move forward with this task and repairs are scheduled to take place within the next 30 days (Continue)

2/11/2020: Secure Quotes on concrete deck repair and fence replacement – continue: plan is for quotes to be obtain prior to our next board meeting scheduled 4.14.2020 (Continue)

2/11/2020: Purchase of monument Christmas Lights – Completed and will be removed from action items

Discussion Items

Board Member Karen Bartelli attended the Neighborhood Executive Committee (NEC) Meeting 3.3.2020.  Items discussed at the meeting included: 

The City Of Overland Park is gathering information on ways to strengthen enforcement with the city code in regards to Trash cans and parking of commercial vehicles. 

• All items stored on the exterior of the property (esp. trash cans) shall be screened from view of the street and all neighbors and behind the front line of the home
• Commercial vehicles may be parked on private property or in residential areas on one occurrence during a 30 day period.  The occurrence may not exceed 24 hours in duration.  City ordinance considers  some trucks and vans to be commercial vehicles.

A representative from Evergy (Rebecca Galai)  was present and provided information about the merger between KCPL and Westar.  Some highlights from this merger include:

• There will be no base rate changes until 2023 and residents should see a bill credit every year for the next 4 years, this credit will most likely be integrated into your billing
• Evergy is looking for individual who are interested in participating in a community solar program,

Review by Positions

PRESIDENT:   No New information

VICE PRESIDENT:   No New information

TREASURER:   

• Young Management Company contacted the AMHOA to notify them of a new system that will be available for our use.   The new system (including an extra fee) allows Young Management to pay bills directly to contractors without the signature approval of the Board, thus decreasing payment time for vendors.  The Board voted to decline participation in this program.
• Received bids for 1 year for Insurance:  the top two were: Auto Owners (current provider) $2686, State Farm $2766 although this quote included lower coverage limits – The board voted to continue with Auto Owners.
• The Board has saved over $15,000 since 2017 – It is estimated that the project for Fencing Repair will utilize these funds
• We continue to have 18 residents that have not paid the 2020 Assessment fee – a second notice will be sent to these individuals before the board moves forward with placing liens 
• We have asked Young Management to provide a summary of those paid by Lot number rather than Last name to avoid any miscommunication  (created action Item)

ARCHITECTURAL COMMITTEE:  

SOCIAL EVENTS:  

• Easter Egg hunt: April 11th – in process of hiring balloon twister and board member to provide face painting
• Spring Garage Dates will be April 23-25 

SECRETARY:   No new information

GROUNDS AND POOL:

• A homeowner contacted the board to see if it was possible to include glass recycling into our current contract with Deffenbaugh.  It was found the addition of glass recycling would increase rates an extra $20 per household.  The board declined to pursue this option and recommend home owners continue to utilize the glass recycling available in front of Price Chopper.
• Continue to monitor the weather and communicate with Betton Lawn Care service for replanting at the 2 monuments located at 129th and Quivira
• Per Bretton Lawn Care Service – 3 trees are scheduled to be planted in common areas and sod repair will begin off Nieman as weather permits
• Mulching is scheduled to be completed within the next 2 weeks

WEBMASTER:   

• Will adjust the late fee amount located on the website for those who have not already paid their 2020 assessment fees. 

WELCOME WAGON:  No new information

New or Continued Action Items

• 2/11/2020: Replacement of Bond monument light
• 2/11/2020: Secure Quotes on concrete deck repair and fence replacement
• 3/10/2020: Contact Young Management about providing summary of 2020 assessment fees by lot
• 3/10/2020:  Gather bids for fence replacement