Author Archives: Amhoa

Minutes for August 8th, 2020 Board Meeting

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Below is a link to the preliminary meeting minutes for the board meeting on August 8th, 2020.

Please download the Meeting Minutes here:

2020-8-11-Meeting-MinutesDownload

Contents:

Amber Meadows HOA Annual Meeting – Minutes

Bookkeeping by Young Management Company

Date:    Aug 11th, 2020  7:00 pm  

Meeting held at the Amber Meadow Pool

Attendance:   Kyle Kuhlman, Matt Stevens, Patrick Thurmond, Karen Bartelli, Cliff Speegle

Home Owners Present:  Anthony Ross, Anthony White

Motions and Approval of Minutes:   

  • Previous Meeting minutes were approved by vote of board
  • Board voted to waive Robert’s Rules of Conduct

Old Action Items

  • No New action items

Discussion items:

  • Anthony Ross (current homeowner) introduced himself to the board and provided information on HOA insurance opportunities available through his employer.  The Board welcomed Mr. Ross proposed to present the HOA with a quote for possible savings.  Mr. Ross believed that he should be able to present this information at the next board meeting.
  • Mr. Ross and Mr. White have both expressed interest in joining the 2020 HOA Board – we will continue this discussion at the Sept meeting.

Review by Positions

PRESIDENT:   

  •  Waste Management contacted several homeowners, notifying them that due to Covid 19 and staff shortages, yard waste will not be collected for approx 4 weeks.  They will provided a refund to the Board for these services, totalling $1.46 per household

VICE PRESIDENT:   No New information

TREASURER:   

  • 2020 Online neighborhood directory has been updated

ARCHITECTURAL COMMITTEE:  

  • discussed a resident’s request to install an outdoor batting cage – Decision was made to contact resident for more information prior to decision
  • resident contacted the board for further information regarding access to sidewalks that cross driveways.   There is a Overland Park ordinance code that state no sidewalk maybe blocked for any reason – Resident will be notified to contact OP cares to address this issue

SOCIAL EVENTS:   No New information

SECRETARY:   No new information

GROUNDS:  

  • Identified a few sprinkler heads that need repair located off 127th and Quivira, will obtain quote for replacement/repair
  • Plan to Assess fence along Quivira for fence pickets that require replacement

POOL:

  • Board voted to keep Pool opening after the scheduled Labor Day closing due to nice weather and continued attendance.  This is not expected to exceed the projected Pool expenses due to the  late  pool opening.  
  • Plan to obtain Quotes for replacing Vs retiling of pool, Painting of main pool, possible repairs of fiberglass, and repair/replace of broken ladder

WEBMASTER:   No new information

WELCOME WAGON:  No new information

New or Continued Action Items:  

  • Plan to obtain Quotes for replacing Vs retiling of pool, Painting of main pool, possible repairs of fiberglass, and repair/replace of broken ladder
  • Board’s decision for adding Anthony Ross and Anthony White to the HOA board

Action Items on Hold

  • 2/11/2020: Secure Quotes on concrete pool deck repair :  Due to difficulty obtaining bid with Covid 19 outbreak, this item will be address this Fall – The pool deck will be patched for the 2020 season – Placed on hold until fall
  • 3/10/2020: Contact Young Management about providing summary of 2020 assessment fees by lot:  On Hold due to Covid 19 – board focusing of how Covid 19 may effect 2020 fee assessment payment
  • 4/14/2020: Replacement Fencing for Section B  – Contract signed, next task is to send out letter to affected homeowner – Awaiting fencing company’s schedule
  • 4/14/2020:  Replanting at Monuments 129th and Quivira –   Did finish planting at 127th Quivira, We will continue with this task come fall for better survival of plantings hold til fall

Next Meeting:  Sept 8,, 2020 @  7:00pm 

Location:  Amber Meadows Pool

Agenda for September 8th, 2020 HOA Board Meeting

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This is the agenda for the upcoming board meeting on September 8th, 2020.

  1. Roll call.
  2. Review and approval of previous meetings minutes
  3. Special items
    1. Vote on new board members.
      1. Voting on Anthony White and Anthony Ross joining the board.
      2. There are two open positions.
    2. Discuss HOA bylaws for renters.
    3. Parking spaces at the pool.
    4. NEC Update
    5. Upcoming meeting locations
  4. Board Officer Regular Check-In

When: September 8th @ 7:00pm

Where: Amber Meadows Pool

Minutes for July 14th, 2020 Board Meeting

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Below is a link to the preliminary meeting minutes for the board meeting on July 14th, 2020.

Please download the Meeting Minutes here:

2020-7-14-Meeting-MinutesDownload

Contents:

Date:    July 14th, 2020  7:00 pm  

Meeting held at the Amber Meadow Pool

Attendance:   Kyle Kuhlman, Matt Stevens, Patrick Thurmond, Karen Bartelli

Home Owners Present:  Mike Bretton, Lucy Nolana, and Paul Mwaniki 

Motions and Approval of Minutes:   

  • Previous Meeting minutes were approved by vote of board
  • Board voted to waive Robert’s Rules of Conduct

Old Action Items

  • 4/14/2020:  Reschedule Garage Sale dates  hold due to Covid – canceled fall sale , will have one in the spring 

Discussion items:

  • Patrick Thurmond reports there was an episode of verbal abuse at the Pool.  This “episode” included an adult male and a younger male child (7-10 years of age), making verbal statements regarding race/ethnicity to other homeowners entering the Pool.  These individuals have been identified on video and at this time are not believed to be Amber Meadow residents.  The Board would like to make it known that these types of statements violate the physical/verbal abuse policy and will not be tolerated.  The Board has spoken to the homeowners who were on the receiving end of these comments and although we can not erase the fact that this occurred we apologize on behalf of all homeowners.  Please be on alert and speak up if you hear any such speech and/or connect the authorities.  

Because of our current pool access system we are unable to connect these two individuals to an Amber Meadows residence.  This is just another unfortunate incident that is pushing the board towards purchase of a new pool access system that will log individual homeowner access into the pool with day/time identification.

Review by Positions

PRESIDENT:   

  •  JoCo is looking for volunteers to assist with upcoming voting – please contact the county if you are interested
  • Just a reminder to complete the 2020 Census 

VICE PRESIDENT:   No New information

TREASURER:   

  • Big Trash pick up should re-start next Thursday
  • Company has purchased two homes within Amber Meadows to use as rental properties – the board is looking into to what this might ultimately mean in the long run if more homes are purchased

ARCHITECTURAL COMMITTEE:  

  • The board approved  homeowner’s request to construct fence with “wood” looking vinyl material

SOCIAL EVENTS:   AM homeowner scheduling random food truck nights held at the pool – look at the AMber Meadows Facebook page for information

SECRETARY:   No new information

GROUNDS:  

  • Tree of Nieman that are damages/dead have been removed  – will continue to identify damaged trees for removal  this fall

POOL:

  • Pool furniture will be placed for homeowner use – please clean after use 

WEBMASTER:   No new information

WELCOME WAGON:  No new information

New or Continued Action Items:  None

Action Items on Hold

  • 2/11/2020: Secure Quotes on concrete pool deck repair :  Due to difficulty obtaining bid with Covid 19 outbreak, this item will be address this Fall – The pool deck will be patched for the 2020 season – Placed on hold until fall
  • 3/10/2020: Contact Young Management about providing summary of 2020 assessment fees by lot:  On Hold due to Covid 19 – board focusing of how Covid 19 may effect 2020 fee assessment payment
  • 4/14/2020: Replacement Fencing for Section B  – Contract signed, next task is to send out letter to affected homeowner – Awaiting fencing company’s schedule
  • 4/14/2020:  Replanting at Monuments 129th and Quivira –   Did finish planting at 127th Quivira, We will continue with this task come fall for better survival of plantings hold til fall

Next Meeting:  August 11th, 2020 @  7:00pm Location:  Amber Meadows Pool

Minutes for June 9th, 2020 Board Meeting

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Below is a link to the preliminary meeting minutes for the board meeting on June 9th, 2020.

Please download the Meeting Minutes here:

2020-6-9-Meeting-MinutesDownload

Contents:

Date:    June 9th, 2020  7:00 pm  – 8:15pm

Online Meeting open to Amber Meadow residents due to Covid 19 Pandemic

Attendance:   Kyle Kuhlman, Matt Stevens, Patrick Thurmond, Karen Bartelli, Cliff Speegle

Home Owners Present:  None 

Motions and Approval of Minutes:   

  • Previous Meeting minutes were approved by vote of board
  • Board voted to waive Robert’s Rules of Conduct

Old Action Items

  • 4/14/2020: Replacement Fencing for Section B  – Contract signed, next task is to send out letter to affected homeowners
  • 4/14/2020:  Replanting at Monuments 129th and Quivira –   Did finish planting at 127th Quivira, We will continue with this task come fall for better survival of plantings
  • 4/14/2020:  Replacement of Pool LIghts – Completed, will be removed

Discussion items

POOL –  Will continue to utilize Sign up Genius for pool use at least through the month of June, will continue to monitor need.  Discussed some difficulties we were having with sign up Genius in regards to getting the pool code out to those individuals who are signing up for the day of.  

It appears the President’s email was not working correctly, however Patrick believes he has fixed the problem – will continue to monitor

July 4th Parade – how involved do we want to keep and still maintain social  distancing?

Review by Positions

PRESIDENT:   No new information

VICE PRESIDENT:   No New information

TREASURER:   

  • As of May 12th – 6 outstanding fee assessements

ARCHITECTURAL COMMITTEE:  No New Information

SOCIAL EVENTS:   July 4th parade – 11:00 start at the top of Bond – Police escort planned with popsicles at the pool – decreased activities planned due to social distancing

SECRETARY:   No new information

GROUNDS:  

  • flowers placed in a few monuments – will continue to update more monuments this Fall
  • Replaced damaged sprinkler heads  
  • Identified a couple of dead trees that need removed, contacted Bretton Lawn Care for approval to remove – will plan for re-planting in appropriate areas this Fall
  • Discussion had about spraying Ash trees to prevent disease, board requesting bids to determine if this method is cost effective Vs replacement
  • Continue to monitor for damaged Ash trees – plan to send information to homeowners on how to place a ticket with the city for removal and replacement – approx 2 year wait list

POOL:

  • Concrete temporarily patched,  to do permanently completed this fall
  • Things still need to do done: painting baby pool, fixed cracks in fiberglass shell, replace some of the tiles around the pool
  • Security cameras up and running

WEBMASTER:   No new information

WELCOME WAGON:  No new information

New or Continued Action Items:  None

Action Items on Hold

  • 2/11/2020: Secure Quotes on concrete pool deck repair :  Due to difficulty obtaining bid with Covid 19 outbreak, this item will be address this Fall – The pool deck will be patched for the 2020 season – Placed on hold until fall
  • 3/10/2020: Contact Young Management about providing summary of 2020 assessment fees by lot:  On Hold due to Covid 19 – board focusing of how Covid 19 may effect 2020 fee assessment payment
  • 4/14/2020:  Reschedule Garage Sale dates  hold due to Covid 

Next Meeting:  July  14thth, 2020 @  7:00pm Location:  To be determined